Tag Archives: proofreading

Gradgrind’s Corner

2016-08-02-11-01-31

Once you’ve had your feedback and have chopped, pruned, rewritten and reshaped your work, you’re ready to go, right? Wrong. Next, you need to don your pernickety gloves and work on grammar, spelling and punctuation.

This type of revision is called a proofread and it is separate from the critique your friends gave re characters, story, POV, tone and structure. A proofread regards layout and correct use of language. A proofread is the final polish.

Never hand in a submission blighted by incorrect or inconsistent punctuation, bad grammar and misspelled words – thinking the story will shine through. They (the slush pile readers) will be turned off by your sloppy copy and will probably never read on into your story, so it won’t get that chance to shine through. If you’ve spent a year writing a novel, respect your work enough to spend another couple of weeks proofreading. It’s only common sense.

As you’ve probably read your own work countless times, you may be blind to copy mistakes. A keen eyed friend is invaluable here. Also you could cut a sentence sized gap in a blank page and place it over your text to check every sentence individually, with the rest of the text blanked out. This may sound painstaking but it is a very good focusing tool.

Many emerging writers are concerned about grammar, unsure of their own knowledge and application. I’ve been an English (as a foreign language) teacher for fifteen years and can recommend the following grammar self-study book (known in the TEFL world as ‘the grammar bible’): Raymond Murphy Grammar in Use. You’ll be able to pick up a cheap copy on Amazon. Spend a night or two doing the exercises, it’ll stand to you.

Also, I could wax lyrical about whether to use double or single quotes for dialogue (or to use any at all) and the difference between US and UK conventions regarding the same. However, I think the best is for you to take ten novels down from your shelf and see how the majority of them format dialogue and then apply the same convention to your work. Whichever you choose, ensure it is then consistent throughout your text.

Finally, here are some of the most common problems:

****Are you using the right “Its”?

“It’s” (with an apostrophe) is short for “it is”.

Its” (no apostrophe) is possessive (ie: the dog lost its bone).

NOTE: somewhat confusingly, when you want to use the possessive elsewhere, you do use an apostrophe: “Mary’s coat”, “John’s golf club”, “the dog’s bone.”

 

****Same sound, different spelling (homophones).

“They’re”, “Their” and “There”.

They’re (they are) sitting the car. They’re listening to their (possessive) music, they’ll be fine there (preposition of place) for a while yet.

 

****Using “done” instead of “did” and vice versa.

“Done” is the past participle of “do” and is normally used with the auxiliary verb “have”.  “Did” is the past simple of “do”.

(And if you have no idea what any of that means, you really do need to order that book).

So, you say either “I have done my homework” or “I did my homework” – and never “I done my homework,” or “he done his homework.”

 

****Saying “could of” rather than “could have” when using the second conditional tense or “could” as a modal verb in the perfect tense (yeah, see that grammar book).

“He could of gone to the shop,” is wrong.

“He could have gone to the shop,” is correct.

And please accept sincerest apologies for sending any of you off into a coma of boredom with this grammary post – believe me, it hurt me more than it hurt you.

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Rule’s for You’s

 

Norwich Market, which Alan Partridge famously referred to as the ‘home of unnecessary apostrophes’ ie “Apple’s £1.50 a bag”…

 

Warning: You enter this grammar post at your own risk.

Once you’ve had your feedback and have chopped, pruned, rewritten and reshaped your work, you’re ready to go, right? Wrong. Next, you need to don your pernickety gloves and work on grammar, spelling and punctuation. This type of revision is called a proofread and it is separate from the critique your friends gave re characters, story, POV, tone and structure.

A proofread regards layout and correct use of language. A proofread is the final polish. Never hand in a submission blighted by incorrect or inconsistent punctuation, bad grammar and misspelled words – thinking the story will shine through. They (the slush pile readers) will be turned off by your sloppy copy and will probably never read on into your story, so it won’t get that chance to shine through. If you’ve spent a year writing a novel, respect your work enough to spend another couple of weeks proofreading. It’s only common sense.

As you’ve probably read your own work countless times, you may be blind to copy mistakes. A keen eyed friend is invaluable here. Also you could cut a line-sized gap in a blank page and place it over your text to check every sentence individually, with the rest of the text blanked out. This may sound painstaking but it is a very good focusing tool.

Many emerging writers are concerned about grammar, unsure of their own knowledge and application. I’ve been an English (as a foreign language) teacher for fifteen years and can recommend the following grammar self-study book (known in the TEFL world as ‘the grammar bible’): Raymond Murphy Grammar in Use. You’ll be able to pick up a cheap copy on Amazon. Spend a night or two doing the exercises, it’ll stand to you. Also, I could wax lyrical about whether to use double or single quotes for dialogue (or to use any at all) and the difference between US and UK conventions regarding the same. However, I think the best is for you to take ten novels down from your shelf and see how the majority of them format dialogue and then apply the same convention to your work. Whichever you choose, ensure it is then consistent throughout your text.

Finally, here are some of the most common problems:

****Are you using the right “Its”? “It’s” (with an apostrophe) is short for “it is”. “Its” (no apostrophe) is possessive (ie: the dog lost its bone).

NOTE: somewhat confusingly, when you want to use the possessive elsewhere, you do use an apostrophe: “Mary’s coat”, “John’s golf club”, “the dog’s bone.”

****Same sound, different spelling (homophones). “They’re”, “Their” and “There”. They’re (they are) sitting the car. They’re listening to their (possessive) music, they’ll be fine there (preposition of place) for a while yet.

****Using “done” instead of “did” and vice versa. “Done” is the past participle of “do” and is normally used with the auxiliary verb “have”. “Did” is the past simple of “do”. (And if you have no idea what any of that means, you really do need to order that book). So, you say either “I have done my homework” or “I did my homework” – and never “I done my homework,” or “he done his homework.”

****Saying “could of” rather than “could have” when using the second conditional tense or “could” as a modal verb in the perfect tense (yeah, see that grammar book). “He could of gone to the shop,” is wrong. “He could have gone to the shop,” is correct.

And please accept sincerest apologies for sending any of you off into a coma of boredom with this grammary post – believe me, it hurt me more than it hurt you.


Murder Your Darlings

The importance of editing.

Giving it polish

A writer has to be prepared to wear two very different caps. First cap is that of the creative free thinker who is focused on the big picture and is not too worried about the details. This is the person who comes up with the story, the theme, the basic structure, the person who invents characters and decides on the tone. This artist-writer will draw up the first draft of the story, writing only to please themselves. Finishing a draft wearing this cap is only some of the journey, however…

Next comes the cap of editor-writer. This is when the writer combs through the text, ruthlessly chopping, restructuring and cutting unnecessary/ unsuitable words, characters, scenes, phrases etc… or as they say in publishing “murdering your darlings”. This is the writer preparing the text for other people. It is a good idea to leave a few weeks between your artist and editor incarnations.

Editing can be painful, and time-consuming. You’ve quite likely become attached to some characters, scenes, words and phrases and are loathe to see them go. Don’t worry, you can store them in your “writer’s bag” for use at a future time in a more suitable context. In the meantime, get pruning…

Chopping advice:

Cut all surplus adjectives and adverbs.

Examine the phrases you’ve shoehorned in just because you liked the sound of them – do they really fit that scene? Be honest. If not, bin them.

Take out all vague words such as “seem/seemingly” and try to do without your “justs”.

Look at all sentences that run for two or three lines. Do they really need to be that long? Can you reduce them or break them up? If you can, do so.

Active forms are better than passive forms, where possible (ie. “John cleaned the flat” rather than, “the flat was cleaned by John”).

Finally, every writer on Earth needs a reader or two – fresh eyeballs to run over your work and give you honest feedback. I suggest using three friends whom you trust will be frank with you. You don’t have to take everything they say on board. Do consider what they say, however, and if all three come back and say a character is not working. The character is not working. Rewrite.